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My Secret Staff | 5 Ways to get more done today - My Secret Staff

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5 Ways to get more done today

It seems like life just keeps getting busier and there are now more things to monitor than ever before. Twitter, Facebook, LinkedIn, Pinterest…and let’s not forget Email, Blog’s, RSS Feeds. It is getting harder and harder to focus on what really matters. And that is what separates the winners from the losers. People who get more done, who achieve balance in their lives are most always those who focus on what matters. Easy to say but hard to do – or is it? Personal efficiency, productivity, work life balance – it all comes down to thinking it through and having a plan.

Step 1 – What’s your time worth?

If you know what your time is worth, your productive time, you can start to assign things a value. Something that helps you close a sale or get a promotion – valuable. Monitoring social media mentions, lead nurturing – they mat turn into value down the road but right now – not so much. The simplest solution is:

your annual salary (or desired salary) divided by 52 divided by 40

  • Let’s say we get $50 an hour
  • If you can delegate to a lower cost provider and fill that time with something useful, then you should
  • Easy math, should a $50 an hour person do your filing or a $15 an hour person

Step 2 – Automate where possible

Email rules for correspondence

Software that makes your down time productive – Evernote, DropBox, Box.net

(more on these solutions later, but for now remember “automate routine tasks and keep information available in the cloud”)

Step 3 – Focus on what matters

Divide your activities into four buckets

  1. Social Rewarding things – friends, family, hobbies
  2. Career- activities with a direct link to your paycheck
  3. Obligatory – taxes, time sheets, expense reports
  4. The Rest – everything else, some will be trash, some will be “nice to to’s”

(more on this in another post – remember “simple categories” for now)


Step 4 – Delegate Delegate Delegate

You need to make sure you focus on things that fall into buckets 1 and 2 – either personally rewarding or career. The rest you should definitely delegate, outsource or stop ding where possible.  A hundred books have ben written about the tyranny of the urgent versus the important. Make sure youa re focusing on things that are important

(more on this in another post – remember the mantra ”don’t do things someone else could do for you”)

Step 5 – Maximum Leverage

How can you get the most leverage on your time. Perhaps you are in a business like Real Estate. You know that as part of Career,  you need to nurture a lot of leads. You need to connect with people, past customers and future, on social media. But who has the time to spend 2 hours a day when you should be out meeting clients? so you do it after normal work hours… Why? You need to map it out, using the principals above:

  1. Engage an Assistant to put names in all prospects in a database
  2. Assistant monitors your twitter, facebook pages and posts timely messages to help you connect with your network and remain top of mind
  3. Assistant uses Send out Cards to send Birthday greetings and so forth to past clients, reminding them you care
  4. Assistant provides a summary each day of emails, tweets, facebook messages sent and received as well as cards sent

If staying connected get’s you 2 extra deals a year and frees up 8 hours of your time a week, what would that be worth to you. It’s easy math, but people get so bogged down in the urgent they never think it through?

I guarantee that everyone reading this can think of at least 3 things they do in a week that are important but that you could outsource to someone else? What would even 5 extra hours each week spent on career networking or with your family do to the quality of your work and home life?

What do you think?

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